Coursework

Before You Enter Your Coursework

Use your official transcripts to enter all courses attempted. Enter courses in the same order in which they are listed on your official transcript (see exception regarding winter terms on previous page).

List courses under the school that granted credit, even if you received transfer credit elsewhere. If your main university transcript shows transfer credit from a community college (or other institution), do NOT enter these as transfer credits under your university.

Be prepared to list all courses:

• It is helpful if you enter courses in the same order in which they are listed on your official transcript.
• You will list all for-credit courses you ever enrolled in at every college you have attended and have listed in the [Colleges Attended] section. This includes:
  • College-level courses taken while in high school (i.e. dual credit courses), even if they did not count toward a degree at any college.
  • Colleges at which you took a course, even if transfer credit was later accepted by another school.
  • Courses that have been repeated
  • Courses that you failed or withdrew from, regardless of whether they have been repeated.
  • Courses taken at American colleges overseas
• List courses under the granting institution, even if you received transfer credit elsewhere.
  • For example: if your university transcript shows transfer credit from a community college (or other institution), do NOT enter these as transfer credits under your university.
  • Instead, list the community college as a separate [College Attended] and list any corresponding coursework at this institution only. (Study abroad and Foreign Transfer coursework are exceptions to this rule)

Refer to the Coursework Definitions and Course Listings pages on the TMDSAS website when coding your coursework.

• If you do not see a course listing for your school, please use the Coursework Definitions as a guide for coding coursework and use your best judgement.

Entering Your Coursework

Follow these instructions for entering your coursework into the [College Coursework] section of the application. 

Step 1: Select Term

• Select the term from the institution you wish to enter coursework for by clicking on the [Add Course] button.
• If you took Maymester coursework, you may enter these as Spring or Summer terms.

Step 2: Academic Status

Indicate your academic status for the term. See options and descriptions below:

Step 3: Course Type

• Indicate course type for the course you are entering. Course types are:

Regular Class: regular class taken in the classroom – no special designation.Distance Learning/Online Course: indicate if the course was completed via on-line,
correspondence, or other form of learning at a distance.

• • Honors: an honors course is one taken as part of an undergraduate honors program,
    not a course for which you may have received academic honors.
  • Study Abroad: indicate if you enrolled in courses at a foreign university as part of a
    Study Abroad program and received credit for those courses on a US or Canadian school
    transcript. (Courses completed overseas that are not part of a Study Abroad program
    should be treated as foreign coursework and will not be included in the JAMP GPA
    computation.)
  • Advanced Placement/CLEP: indicate if you have received credit on your transcript
    from Advanced Placement or CLEP examinations. List AP credit only once, even if more than one institution granted credit.

    AP/CLEP/IB Credit - How and where should it be entered? You are required to enter any AP credit that appears on your official transcript, as long as it is not lump sum credit. Example of lump sum credit: University of Houston Official Transcript - Transfer exam credit: 30 hours If your AP credit appears as a lump sum, a letter from your Registrar's Office detailing each AP course breakdown is needed (prefix, course number, course name, credit hours, etc.). The letter may be sent to JAMP at info@jamp.com to verify the credit as soon as possible. You do not need to wait for this letter to be requested. While waiting for JAMP to receive and process the letter from your registrar’s office, you may enter your AP coursework details if you already know the information for each individual course. If you do not know what the breakdown will be, you may leave the AP credit off and a JAMP team member will manually add it once approved. How to enter any AP credit courses: Academic Status is PF (Pre-Freshman) no matter if you claimed the credit at a later time. Course Type is AP (Advanced Placement). Grade should be CR (Credit). Only code courses as Other Science or Non-Science unless credit was granted for an approved pre-requisite course. AP credit appearing on your transcript without subject or course names should be coded as Non-Science (unless official documentation is received.) Watch the TXHES Office Hours to see how to enter your AP courses!

  • International Baccalaureate: indicate if you have received credits on your transcript for completion of an International Baccalaureate Program, an intensive pre-college
    curriculum sponsored by the International Baccalaureate Organization.
  • Credit by Institutional/Departmental Exam: indicate if you have received credits on
    your transcript for successful completion of an institutional or departmental examination.
  • Audit: any course you attended without attempting to earn credit. These courses will
    not be included in your JAMP GPA.
  • Developmental: developmental courses will not count towards the GPA nor will they
    be calculated into the overall hours.
  • Dual Credit: college credit earned when a high school student is taking a college course or both high school and college credit. If you took college courses while in high school and received only college credit, you should indicate this Course Type as “Dual Credit”.

    Dual Credit Courses - How and where should it be entered? Enter course information exactly as it appears on your official community college transcript NOT your main institution. Otherwise, you may encounter course deficiencies later on down the road! The credit must appear on an official transcript from the college. Enter the community college in [Colleges Attended], followed by the terms you attended at the institution in [Terms Attended]. List your courses in [College Coursework]. How to enter: Academic Status PF (Pre-Freshman). Course Type is DC (Dual Credit). Enter the letter grade from the transcript. Code these courses using the Coursework Definitions and Classifications. Watch the TXHES Office Hours to see how to enter your Dual Credit courses!

Step 4: Course Prefix

• Enter the departmental prefix for the course as it appears on the official transcript. For example, CHEM, BIOL, PSYC, ENGL, etc.

Step 5: Course Number

• Enter the course number as it appears on the official transcript. Do not enter the section number.

Step 6: Course Name

• Enter the course name.
• Simply capitalize the first letters of all words, even if it appears in all CAPS on the transcript.
• Use your best judgement - only abbreviate where necessary.
  • If the course name is abbreviated on the transcript, you may enter the abbreviation or the full name.

Step 7: Course Area (Course Coding)

• Indicate the course area for each course.
• View the Coursework Definitions and Course Listings to assist in coding your courses. 
  • If you do not see a course listing for your school, please use the Coursework Definitions as a guide for coding coursework and use your best judgement. JAMP will make corrections as needed during processing. 
• Select course area classification based on the primary content of the course.
  
  • See Coursework Definitions
  • Certain courses with lab components might be presented on a transcript in multiple ways. Most transcripts will list these separately (See Example 1). However, some schools may combine these lecture/lab courses on their transcripts (See Example 2). Please be sure to select the correct [course area] for these types of courses.
  • • Example 1:
      • CHEM 1311 General Chemistry Lecture    [ChemLec]    3 Credits
      • CHEM 1111 General Chemistry Lab    [ChemLab]    1 Credits
    • Example 2: 
      • CHEM 1411 General Chemistry Lecture/Lab [ChemLecLab] 4 Credits
• Courses worth [0.00] credit hours should not be included in the coursework section. 

Step 8: Transcript Grade

• Enter the grade exactly as it appears on the official transcript. If you earned an A, select A.

• Grades become standardized as they are entered, meaning that the application system will convert the grade to a JAMP grade. The JAMP grading system standardizes the grades to be used in the GPA calculation and to be reported to the admissions review committee.
  • JAMP Grades include: A, B, C, D, F, Credit, Pass, Quit, Failed, Incomplete, and Not Yet Reported (for future or planned coursework).
  • This means (+/-) will not be factored into the GPA, but should be recorded, again only if indicated on the official transcript. 
• For Audited Courses, enter a grade of "Credit" if the grade listed on your transcript does not correlate with any other JAMP grade.
• If Narrative Evaluations are used in your system in lieu of grades, list "Pass" if pass credit was awarded. Copies of narrative evaluations will be forwarded to your designated colleges.
• Honors Grading System: List "H" as the course type and corresponding grades as listed on your transcript.
• Grade Conversions: Some schools provide number values for grades, so you will need to list the letter grade equivalent. (For example, Michigan State University: 4.0 = A  3.5 = A-  3.0 = B  2.5 = B-  2.0 = C  1.5 = C-  1.00 = D  0.00 = F)

Step 9: Credit Hours

• Enter the credit hours according to your transcript. You can enter hours up to one decimal place (00.0).
  • Be careful not to confuse this with GPA hours; credit hours typically range from 1-5 credit hours per course.
  • Credit hours may be referred to as "credit units" at some universities.
    • If listed as credit units, check to see if there is a credit unit conversion for your university. You would check this information by inquiring with your registrar's office.
    • Common conversion example:
      Austin College: 1 unit = 4 semester hours
• Enter in semester or quarter hours only.
  • You will indicate whether your school operates on a semester or quarter system when adding the terms in the [Terms Attended] section.
  • Most Texas schools report credit in semester hours.
• Only list courses worth credit.
  • Do not list any course where 0 credit hours were earned (e.g., Chapel, Orientation, Peer Assistant, etc.) You will notice with these courses that there are no attempted hours or earned hours listed on your transcript.
• Failed or withdrawn courses should be added to the coursework section.
  • If you withdrew from a course, list the number of hours you would have earned had you completed the course (i.e., the number of credit hours the course was worth.)

Step 10: Last Time Taken

• Some courses will be repeated for a better grade or to replace AP credit. The original course should still be entered into the application, even if your school excludes these credit hours from your GPA on your official transcript.
• Answer “Yes” if:
  • You took this course only once and do not plan to retake it.
  • The course was repeated for additional credit but not for a better grade. Common examples include: Physical Education, Chorus, Band, or Research/Thesis.
  • This is a future or planned course.
• Answer “No” if:
  • You withdrew from the course and re-took, or plan to retake, the course.
    • Answer “No” for the first time and “Yes” when taken for the last time.
  • You re-took, or plan to retake, the course for a better letter grade.
    • Answer “No” for the first time and “Yes” when taken for the last time.
  • You repeated a course at your main institution to replace AP credit.
    • Answer "No" for the first time (AP credit) and "Yes" when taken for the last time at your main institution.

Step 11: Add Course

• You’ve entered all the necessary information for this course, and it’s time to finish this step!
• Click the [Add Course] button.

Step 12: Enter Additional Courses

• Continue to add courses for the selected term by clicking [Add Another Course for this Term].
• Once finished with all courses for the selected term, click on the [Done for this Term] button.
• Select the next term to enter coursework from the [College Coursework] page.

SAVE and CONTINUE Once you have finished adding all courses for all terms listed, by clicking on the [Save] button. Then click the [Continue to Next Section] button to continue with the application.

Coursework Definitions

The following list provides examples of how coursework is coded (also known as the course area).

Planned Enrollment

Indicate if you plan to take any future coursework between the time of application and Summer 2024.

• You will indicate the college, term, and year for all future coursework.
• You will still need to list future terms in the [Terms Attended] section AND the planned courses in the [College Coursework] section. 
• You will be able to update any Not Yet Reported "NY" grades in the application once you have received your official university grades for the course.

FAQs

Entering Coursework